Archiving and Deleting Events

Events can have different statuses, and there are different rules around deleting events based on these statuses.

Draft Events

• If an event is a Draft, then it can be Deleted. Once deleted it will not be possible to bring this event back, even by going through our developers.

Scheduled Events without Registrations

• Scheduled events without any registrations may be converted back to Drafts and then deleted.
• Scheduled events without registrations may be Cancelled.

Scheduled Events with Registrations

• Scheduled events with some registrations may be Cancelled.

Live Events

• Live events are scheduled events that have already started, but not yet ended.
• Live events may be Cancelled.

Cancelled Events

• When cancelled, no automatic message is sent to registrants, but the Admin can optionally message people to inform them of the cancellation.
• When cancelled, no new people can register.
• All existing registrants can still see their tickets in My Tickets
• Once Cancelled they can be Archived.

Past Events

• Past events (with or without registrations) may be Archived.

Archived Events

• Archived Events do not appear on the Admin Event Index by default. But you can view the Archived Events by setting that filter.
• Archived event data is still included in Event Dashboard and Organization Dashboard.
• Users will still be able to see their tickets from Archived Events in My Tickets.
• Users will still be able to view the Event Details page.
• Archived Events may be Restored
• Archived Events with No Registrations may be Deleted (soft).
  • (Deleting an archived event is technically a “soft-delete” and it is still possible for developers to restore it.)

Soft Deleted Events

• Event is no longer visible in Archived Events
• Only Developer can Restore event
• Direct link to Event Page is not visible any longer